Policies of the Tyger Clerk of the Signet Office
Authorized scribes are active scribes of the East Kingdom. They create scrolls for the East Kingdom Crown at the request of the Tyger Clerk of the Signet.
A. Becoming an Authorized Scribe
1. Potential scribes are required to send a letter to the Tyger Clerk of the Signet stating that they are interested in becoming an active scribe, authorized to accept and complete scroll assignments.
2. Upon satisfying the Tyger Clerk of the Signet of the potential scribe's readiness, the Tyger Clerk of the Signet will begin the process of authorization.
3. To be authorized, potential scribes are required to provide the Tyger Clerk of the Signet with the following information:
a. Society name
b. Legal name
c. Address
d. Telephone number
e. Email (if available)
f. Availability for assignments
g. Any other information that may help the Tyger Clerk of the Signet in making assignments, such as the preference for or inability to create certain style scrolls.
4. To be authorized, potential scribes are required to sign an approval form stating they agree as follows:
a. The scribe agrees to allow the Royalty of the East Kingdom at Their discretion to decide if, to whom, in what manner and where the scroll is to be given within the context of the Society for Creative Anachronism, Inc. (SCA).
b. The Tyger Clerk of the Signet's Office will obtain permission from the scribe prior to reproducing a scroll. The scribe will indicate on the approval form whether they:
(i) give permission for any and all of their scrolls to be posted in their entirety to the East Kingdom Signet official websites, East Kingdom Signet official newsletters, in any East Kingdom Signet official handouts, or in any East Kingdom Signet official special projects; or
(ii) will give permission on a case by case basis for their scrolls to be posted in their entirety to the East Kingdom Signet official websites, East Kingdom Signet official newsletters, in the East Kingdom Signet official handouts, or in any East Kingdom Signet official special projects; or
(iii) do not give permission for any reproduction of their scrolls by the East Kingdom Tyger Clerk of the Signet's office.
c. The scribe agrees to adhere to the guidelines of the East Kingdom Scribe's Official Handbook.
5. Once authorized, the scribe will be added to the Roster of Active Scribes.
B. Responsibilities of Authorized Scribes
1. Scribes are required to notify the Tyger Clerk of the Signet of any changes in status or contact information.
2. Scribes may choose to become temporarily inactive, or ask to be permanently removed from the Roster of Active Scribes. If a scribe remains inactive one year or longer, the scribe must reapply.
3. Upon accepting an assignment from the Tyger Clerk of the Signet, the scribe agrees to adhere to the guidelines of the East Kingdom Scribe's Official Handbook. In particular:
a. The Signets Office Scroll Number (SOSN) given at the time of the assignment to the lead scribe must be written on the back of the scroll or noted as appropriate for the medium used.
b. If a scroll is created by more then one scribe, the scribe who received the original assignment from the Tyger Clerk of the Signet (the lead scribe) agrees to notify the Tyger Clerk of the Signet of all persons involved in the creation of the scroll. The lead scribe is responsible for the delivery and completion of the scroll.
c. The scribe agrees to ensure that the scroll will be delivered to the event at which the scroll is scheduled in sufficient time for it to be presented at court.
d. Should something happen that will or may result in the scroll not being delivered on time, the scribe is required to notify the Tyger Clerk of the Signet as soon it is known or suspected that there may be a problem.
e. When accepting a backlog assignment the scribe agrees to have the scroll delivered to any Royal Progress court within 12 weeks of accepting the assignment.
f. The scribe is required to complete the scroll to the best of their ability. The scribe is required to notify the Tyger Clerk of the Signet if there is a problem.
g. If the scribe has a question regarding the assignment, the scribe is required to speak with the Tyger Clerk of the Signet.
C. Responsibilities of the Tyger Clerk of the Signet
1. The Tyger Clerk of the Signet coordinates the production of scrolls requested by the Crown. The Tyger Clerk of the Signet is not responsible for any scrolls assigned outside of the Signet's Office; nevertheless the Tyger Clerk of the Signet will endeavor to maintain records in accordance with C.2. below.
2. The Tyger Clerk of the Signet maintains records of scrolls assigned, produced, and delivered through the Signet's Office. Information tracked for each scroll will or may include:
a. Signet Office Scroll Number (SOSN)
b. Name of the Crown requesting the scroll
c. Name of the scroll recipient
d. Background information on the scroll recipient
e. Date of the event at which the scroll is scheduled
f. Location of the event at which the scroll is scheduled
g. Award or reason for the creation of the scroll
h. Names of all scribes who created the scroll
i. Delivery status of the scroll
j. Other information as needed.
3. The Tyger Clerk of the Signet may remove a scribe from the Roster of Active Scribes for violations of the Tyger Clerk of the Signet's policies, violations of East Kingdom law or policy, or violations of SCA, Inc.'s, governing documents or corporate policies. In such a case, the Tyger Clerk of the Signet will notify said scribe in writing. Any scribe removed from the Roster of Active Scribes in this manner may appeal said removal to the current reigning Majesties of the East Kingdom.
4. The Tyger Clerk of the Signet promotes and provides education in the development of calligraphy, illumination, and related scribal arts.
5. The Tyger Clerk of the Signet may appoint deputies as needed.
